Overview

The Assets page is where you can create and manage your Quable PIM asset classifications. It lets you organize your images, videos and documents, then quickly find them to associate them with your products.

This page includes:

• your classification hierarchy,
• a button to add classifications or assets,
• options to edit or delete classifications,
• options to control the asset display,
• a search bar to filter the assets in a classification,
• bulk actions on selected assets.

The page is divided into two panels:

The main button, at the top of the Right panel, adapts to the content of the classification:

• New classification if the classification contains sub-classifications (and always at the root of the DAM);
• Add asset if the classification contains assets;
• both if the classification is empty.

The new folder icons identify sub-classifications. In Gallery view, each sub-classification is displayed as a card, with a cover image (or a folder icon) and the number of assets it contains, including sub-classifications. The card's ⋮ menu gives access to the Edit and Delete actions.

Asset display

Once you have reached the lowest level of a classification, three views are available. Use the view selector at the top of the Right panel to switch between them.

• Mosaic view – (default view) Assets are displayed in their original format, without cropping, like an image wall. Assets load as you scroll. Each card displays the thumbnail, name and file type (JPEG, PNG…). This view is ideal for visually browsing a collection, for example during a presentation or when selecting visuals.

  

• Gallery view – Assets are displayed in a grid of identically sized cards. Pagination is available at the bottom of the page.

  

• List view – Assets are displayed in table rows, with the following columns: checkbox, name and thumbnail, code, type and size. You can display 10, 25 or 50 rows per page.

  

In all views, each asset has a ⋮ menu: at the top right of the thumbnail on hover (Mosaic and Gallery views) or at the end of the row (List view). This menu offers the following actions:

• Download,
• Edit,
• Move,
• Links,
• Delete (confirmation is required).

Search within a classification

A search bar is available at the top of the Right panel. It filters the assets of the open classification.

• The search applies to the file name and code.
• It only filters the assets of the open classification, not those of its sub-classifications.

Open and select an asset

Bulk actions

As soon as an asset is selected, an action bar is displayed. It shows the number of selected assets and provides a checkbox to select all.

The available actions are:

• Edit: bulk edit the attributes of the selected assets;
• Export results: export the selected assets;
• Move: move the assets to another classification;
• Links: link the assets to products;
• Delete: delete the selected assets.

The Edit and Export results actions work the same way as in advanced search.

Share a view

The page address (URL) changes as you navigate. It contains the open classification, the selected view, the page, the number of items per page and the search entered.

This means you can:

• copy the URL and send it to a colleague: they will see the same folder with the same view;
• use your browser's Back button to return to the previous state.

Access rights to asset classifications

The administrator can restrict access to certain DAM classifications, as with product classifications. For a user assigned a DAM profile:

• only authorized classifications are displayed in the tree;
• quick search and advanced search only return assets from authorized classifications;
• unclassified assets are hidden;
• in the Assets tab of a Product Sheet or variant, unauthorized assets are hidden. The user can only link an existing DAM asset from among those they are authorized to access.

A user without a DAM profile sees all assets. To create a DAM profile and assign it to users, see Classification access profiles.

New classifications

To create a new classification, select the DAM classification level (the highest level) and click the New classification button. A dialog box opens where you can define the new classification:

Enter the following information:

Once you have entered all the information for the new classification, click the Add button to save your changes, or the Close button to return to the Assets page without saving the new classification.

New sub-classifications

To create a new sub-classification, select a "parent" classification. A list of its "children" (sub-classifications) is displayed. Continue navigating through the classifications until you are in the desired parent classification. The breadcrumb shows your location. Once you have found the level for the new sub-classification, repeat the process for New classifications.

Edit or Delete classifications

To edit or delete a classification, navigate through the classifications until you are in the desired classification. Then click the ⋮ menu next to the classification title, and click Edit or Delete. You can also use the ⋮ menu on the sub-classification card, from the parent classification.

• Edit : The classification page is displayed. When you have finished editing the classification, click the Validate button to save your changes, or the Back button to go back and discard your changes.

• Delete: a confirmation window opens to confirm the deletion.

  

Change the order of classifications

In the CLASSIFICATION tree of the Left panel, you can drag and drop a classification to:

• change the order of two classifications at the same level;
• move a classification into another classification.

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Add new assets

You can add new assets to your classifications from the Assets page, or you can add an asset to a Product Sheet via its Assets tab. These options are described in the following sections.

From the Assets page (DAM)

The Assets page offers two ways to add assets:

• Drag and drop- Select a classification, then drag one or more assets into the Right Panel.
  

  

• Add button - Select a classification, then click the Add button and choose Upload asset. A window opens where you can select assets from your computer / network.
  

  

In both cases, the files are immediately added to the selected classification and a status indicator is displayed. Clicking the status indicator opens a window showing the status of each uploaded asset.

If the asset upload status is:

• In progress:
  • Minimize closes the window and displays the status indicator again.
  • Cancel all stops adding the assets, then closes the window and the status indicator.
• Success or Failed:
  • Minimize closes the window and displays the status indicator again.
  • Cancel all closes the window and the status indicator.

From a Product Sheet

To add an asset from a Product Sheet, open its Assets tab. Each asset link of the document type is displayed in its own section, with the number of assets already linked.

In the section for the desired link, click the Add asset button. A menu opens with three tabs:

• DAM: enter at least three characters of the Name or Code of an existing asset. Check an asset in the list to link it to the Product Sheet, or uncheck it to unlink it. Assets that are already linked appear checked.
• Upload: drop one or more files in the dedicated area, or browse your computer / network to select them. The import starts automatically.
• External: enter the file URL and its name, then confirm to create an external asset. A thumbnail URL can optionally be added.

You can also drag and drop files directly into a section: into the drop zone if the section is empty, or onto the list of assets already linked.

In all cases, the asset(s) are automatically associated with the Product Sheet, in the section's link.

From a link: External assets

External assets let you add images, videos or any other type of asset hosted online to the PIM, via a secure public link (HTTPS). External assets can be used to illustrate:

• Product Sheets or variants,
• classifications,

When creating an external asset, fill in the following fields:

• Asset URL (required – must be HTTPS),
• Asset name (required),
• Custom thumbnail URL (optional but recommended – must be HTTPS).

• Click Link file.

⚠️ A notification is displayed to confirm that the asset has been created.

Import an external asset

From a Product Sheet or variant

Go to the Assets tab, then click the arrow next to the Add asset button. Select the External tab.

From the DAM

Go to the DAM classification where you want to add the external asset. Click Add and choose Link external asset.

Bulk import of external assets

From data flows:

You can bulk import external assets using an import file from data flows, by importing a file containing the URLs (HTTPS only).

From the API:

External Asset Sheet

• An "External" label is displayed at the top left of the attribute list,
• The following information is visible:
  • URL,
  • Custom thumbnail URL,
• All other Asset Sheet attributes are available

⚠️ Warning! Technical metadata (XMP, color space, size…) is not available.