EnglishFrançaisDevelopers
PIM & Portal Guides

Profiles

Frequently import the same type of file? Save your preferences!

The Import Profiles page is where you can define and manage the profiles for your Quable PIM imports. The page includes a brief description of the feature, a link to this documentation page, and a list of existing import profiles, if any.

  • If no import profiles have been created yet, a Create Profile button is displayed in both the Current Import Profiles section and the top right corner of the page.

  • If import profiles have already been created, a list is displayed with: the Name of the profile, the profile's Data Type, the file Format (CSV or XLSX), an indication if attribute Mapping is used, data Languages, and whether or not the profile is for Remote imports. The Create Profile button is only displayed in the top right corner of the page.

2880

At the end of each line of an import profile are icons to Edit or Delete the profile, as well as More actions. Clicking on More actions displays:

1054
When you click:
  • Initiate a punctual import - A page for starting the import is displayed, preconfigured for the selected profile.
2436
  • Download the import file template - A CSV file is downloaded with predefined column headers according to the selected profile.
 722

Creating Profiles

To create an import profile click the Create Profile button. The Create an Import Profile form is displayed:

2574

The form is divided into three sections: Profile Identity, Import File Format, and Mapping. These are described in detail below. When you've completed the sections, click the Create button to save the profile.

Profile Identity

This section is used to distinguish each import profile and its settings.

2550

Enter the following information:

InformationDescriptionMandatory
NameThe name of the import profile.Yes
DescriptionEnter text to describe the import profile.No
Object TypeThe type of content the profile will import.

Possible values:
  • Assets
  • Classification
  • Document - when selected, a mandatory option to specify the type of document appears.
  • Links - when selected, a mandatory option to specify the type of document appears.
  • List of values
  • Variants
Yes
Languages The data language to import.

Note: Only content for the translatable attributes in the designated language(s) will be imported, however attributes that can't be translated are taken into consideration (e.g., numbers).

Example
Your designated language is French and your import file includes translations in both French and another language. Only the French translations are imported, as well as any attributes that can't be translated (e.g., a price attribute with an number value).		Yes
Empty cell action Defines the action to take if empty cells are encountered during the import operation. By default, empty cells are considered = 0.

Possible values:

  • Ignore - Empty cells in the import file are disregarded and any existing content (if updating objects) remains unchanged.
  • Replace - Empty cells in the import file overwrites any existing content (if updating objects).

    Note: It's recommended to complete the columns with the correct values in order to avoid unintended consequences (e.g., set "active" to "1", so it isn't replaced by "0" and setting your content inactive.)
Yes

Import File Format

🚧

Important Note

  • File formats can not be changed once a profile is saved.
  • Files can only be imported one at a time.
  • Large files (100+ columns) may impact performance during the import.

This section is used to specify the format and parameters (if any) of your import file. Two options are available:

  • XLSX
2538

🚧

Limitation on XLSX files:

  • Maximum file size: 10Mb
  • Maximum number of lines: 200,000
  • Maximum number of columns: 1000

🚧

Mapping is required for .xlsx imports.

To import .xlsx files, standard settings are used. You don't need to specify any parameters.

In the case of .xlsx files, standard settings are used. You do not need to specify any parameters.

  • CSV (default)
2544

🚧

Limitations on CSV Files

The following limitations apply to CSV import files:

  • Maximum file size: 50 MB
  • Maximum number of lines: 200,000
  • Maximum number of columns: 1,000

👍

Good to know

Mapping is optional for .csv imports.

To import .csv files, you have two options for parameters:

  • Standard - Standard settings are used. You don't need to specify any parameters.
  • Custom - You must specify the following parameters (you can click the Fill with default values link to automatically select the default settings):
ParameterDescriptionPossible values
EncodingThe Unicode character encoding of the import file.UTF-8 (default)
Attributes separatorThe character used to separate attributes in the import file.Comma, Semicolon (default), Tab
Date time separatorThe character used to separate date and time values in the import file.Space (default)
EnclosureThe character used to indicate the beginning and end of a data value.Double quote (default), Single quote
End of lineThe character used to indicate the end of a line of data.\n (default)
Date formatThe format used for dates in the import file.yyyy/mm/dd, dd/mm/yyyy (default)
Time formatThe format used for times in the import file.hh:mm.ss (default)
Multi value separatorThe character used to separate multiple values within an enclosure.Pipe (default)
Number formatThe format used for numbers in the import file.00.00 (default), 00,00

Mapping

This section allows you to specify which columns of your import file correspond to the content in your Quable PIM.

2548

❗️

Warning

When mapping is enabled, only the mapped columns are taken into account and imported.

Enabling the mapping option expands the section:

2536

The expanded section is divided into three columns:

  • File Columns - This column is used to identify columns in your import file.
  • PIM Attributes - This column is used to designate the PIM attribute that corresponds to the file column.
  • Object Attributes - The column contains all of the available properties for the selected object type.

To map your import file to your Quable PIM content, select attributes from the Object Attributes column and drag / drop them into the area below File Columns -> PIM Attributes.

1636

🚧

Important note

  • Object Attributes outlined in orange are mandatory. An import can't be started if they're not selected.
  • All of the columns in your import file must be mapped to PIM attributes.

You can modify the titles of the attributes under File Columns so that they correspond to the titles of the columns of your import file.

Once you have entered all the information for a new import profile, click the Create button to save your changes or the Return link (at the top of the form) to return to the Import Profiles page without saving the new import profile.

Editing Profiles

You can modify an import profile by selecting one from the Current Import Profiles list and clicking its Edit icon.

2880

The Edit import profile page is displayed. You can modify the:

  • Name
  • Description
  • Empty cell action
  • Import File Format parameters (The format of the file can not be changed.)
  • Mapping

When you've finished making modifications, click the Save button to save your changes or the Return link (at the top of the form) to return to the Import Profiles page without saving the changes.

Deleting Profiles

To delete an import profile, click on the Delete icon on the Import Profiles page. A dialog is displayed to cancel or confirm the deletion.

834

❗️

Attention

This action is irreversible. Once an import profile has been deleted, it can't be recovered.

Updated 6 months ago